Conditions (Authority)
About this step
This step allows you to build the development conditions for the application. Development conditions can be built during the following statuses: Information request status, Evaluation status, Public notification status, Finalising report status & Finalising decision status.
The draft development conditions can be generated at the Publish step during Finalising report status along with the assessment report. The final development conditions and the Decision notice are generated when the Authority pushes publish at the Publish step Finalising decision status and the application is decided.
What you will find here
Recommended Approved Documents & Approved Documents | The applicant's plans, drawings and technical reports will appear here for you to confirm the list of approved documents (or recommended approved documents) to appear in the conditions document. You can upload and remove documents to complete your list. |
Pages | Create reference for each Approved document which will be inserted into the “Approved documents“ table in the Conditions package. You can input the title, plan number, revision/amendment number, date and ‘prepared by’ detail. Use the Add button to add more rows to the table. The Applicant is given the opportunity to detail the Pages for each Approved document. Confirm or edit what the applicant has written or input new details. The Pages tool is located under each Approved document. |
Special Conditions | Special conditions are automatically generated here based on any non-compliance with assessment criteria in previous steps. Conditions can be edited, removed and added to complete your list of Special conditions. |
Standard Conditions | Your Authority’s standard conditions are preloaded into the Conditions step for you to select from. The software filters and displays standard conditions based on the development type. Standard conditions allow for flexibility to edit the condition and any clauses, subclauses, details and advice. Certain conditions might be “locked” and/or required to be inserted in its “entirety” as configured in settings set by the organisation. Standard conditions are grouped by subject matter, allowing for a more manageable work breakdown for everyone in the assessment team. |
Search/Filters | Use the search bar to search within each group. Search the condition name or description to find the one you need. Use the filters to search by subgroup and development type. The search bar and filters are located at the top of the step, within each group. |
Upload images | Attach images to your special or standard conditions. |
Instructions (End-to-end & Paper-based)
What is the End-to-end & Paper-based process? Read Development Application and Assessment Process (End-to-end vs Paper-based).
When you first arrive at the Conditions step, you will be presented with the approved documents. Use the left navigation pane to navigate around the step.
Recommended Approved Documents & Approved Documents
1. The Applicant's uploaded plans, drawings and technical reports will appear here at the Conditions step. These documents derive from the Supporting documents of the Reporting (Authority) step.
When the applicant replaces or uploads new plans, drawings and technical reports the software will automatically clear any uploaded recommended drawings/documents and page details inserted by the Authority.
2. Work your way through the list and confirm that the list is correct, marking the item complete once you are finished.
3. Use the Remove button to remove an incorrectly uploaded material.
Documents that derive from the Supporting documents at Reporting step, when removed will still be visible in the list for you to add back in using the add button.
4. Use the Add button, at the top of the page to add any extra documents required to be a part of the Approved documents list. You will have the opportunity to upload a plan, drawing or report to the new item.
5. Pages detail is at the bottom of every document in the Approved documents list. This Pages detail will generate in the development conditions document, under the name of each approved document. Review the pages detail and amend if necessary. If no Pages detail has been added, add the detail. Use the add button on the right side to add more rows.
6. Use the Reorder button, just above the Add pages button, to reorder the pages if needed.
The Pages detail is available for the applicant when they are preparing the application, and gives them the opportunity to complete the Pages before they lodge the application. Some drawings and reports may already have completed pages detail.
When the applicant replaces or uploads new plans, drawings and technical reports the software will automatically clear any uploaded recommended drawings/documents and page details inserted by the Authority.
7. Approved documents listed under the Conditions step in the Finalising report status will be attached to the Authority’s assessment report. Check that the Approved documents listed reflect the recommended Approved documents. Documents that are not recommended for approval should be removed from the list.
8. Once the application is in Finalising decision status, the user will be prompted to upload the stamped approved documents for the list of approved documents. The field ‘Amended in red date' will also become visible in this status. Check that the list of Approved documents reflects the final decision (if required), as they will be attached to the decision notice. Any documents listed here that are not approved should be removed from the list.
The Stamped Approved Documents will be compiled and added to the Documents feature once the application has updated to Decided status. To download the Stamped Approved Documents select the ‘Download all’ button in the Documents feature.
Special Conditions
1. Special conditions will automatically generate here as a task to be completed, based on the team's assessment of certain criteria at the Reporting step.
Selecting ‘Recommendation for Change’ at the Reporting step will trigger a special condition against that item. Learn more about the Key Assessment Functionality.
2. Review each special condition task and complete the detail listed in each one.
The Council response, written against the assessment item at the Reporting step, is displayed with the special condition task. This will help provide context as to what the special condition is about.
3. Update the name of the special condition (if required), select the timing, and the applicable development type, and write the condition, along with adding any clauses, sub-clauses, details and advice. Alternatively, if you select a Standard condition the software will generate a task in the Standard condition component for you to complete.
4. Once complete, mark the special condition complete.
5. Use the Add button (top right of screen) to create new special conditions.
6. Select the checkbox (on the heading of each special condition) for the special condition to be added to the conditions document. If do not wish to add the Special condition to the conditions document simply unselect the checkbox for the special condition.
7. At the Finalising report status check that the Special conditions added reflect the recommended Special conditions of approval. The conditions will attach to the assessment report (where the recommendation is for approval or part approval).
8. At the Finalising decision status check that the Special conditions added reflect the final decision (if required), as they will be attached to the decision notice.
Use the action icon (three dots), to duplicate the special condition.
Standard Conditions
Standard conditions are grouped by subject matter, allowing for a more manageable work breakdown for everyone in the assessment team.
1. Depending on your role in the assessment of the application (e.g assessment manager or environmental expert), you will need to navigate to your subject matter on the left navigation pane.
2. Navigate through the list of standard conditions for that subject matter (use the search bar to search for the conditions name or description to quickly find the condition you are looking for). Once you have found the condition, select it by selecting the checkbox.
3. Open the condition and select the timing and confirm the development type for the condition. If it requires editing update the condition, clauses, sub-clauses, details or advice.
4. Once you have completed the condition, select Mark complete.
5. At the Finalising report status check that the Standard conditions added reflect the recommended conditions of approval. The conditions will attach to the assessment report (where the recommendation is for approval or part approval).
6. At theFinalising decision status check that the Standard conditions added reflect the final decision (if required), as they will be attached to the decision notice.
Use the action icon (three dots), to duplicate the standard condition.
Are you unable to find a standard condition in the list? This may be due to it only applying to a certain development type. Check the development type of the application.
Standard conditions are managed by the Authority organisation within Account Settings - Conditions.
Conditions document
The conditions document is generated with details in the following order:
Approved documents;
Special conditions (ordered by development type & timing);
Standard conditions (ordered by development type & timing).
The conditions are not ordered by groups or subgroups template, as seen in the user interface at the Conditions step.
The conditions generated in the conditions doument are given a unique code, they will not be ordered numerically.